Sales Contract Template

A sales contract defines the terms of trade between buyer and seller. It protects both parties by specifying product, price, delivery, payment, and dispute resolution terms.

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INTERNATIONAL SALES CONTRACT

Contract No.: SC-2026-XXXX · Date: YYYY-MM-DD
Seller (Exporter)
Company name, registered address, tax ID, contact person, phone, email *
Buyer (Importer)
Company name, registered address, tax ID, contact person, phone, email *
Product Description
Detailed commodity name, specifications, model numbers *
HS Code
6-digit international HS code + country-specific digits *
Quantity
Total units + tolerance (e.g., +/- 5%) *
Unit Price
Price per unit + currency (USD, EUR, CNY) *
Total Contract Value
Quantity x Unit Price *
Incoterms 2020
EXW / FOB / FCA / CFR / CIF / DAP / DDP *
Port of Loading
POL name and country
Port of Destination
POD name and country
Payment Terms
T/T (30% deposit, 70% before B/L release) / L/C at sight / D/P / D/A *
Delivery Time
Within X days after receipt of deposit/L/C *
Packing
Carton/pallet specs, marks & numbers
Quality / Inspection
SGS, BV, or buyer's inspection before shipment
Insurance
To be covered by seller (CIF) or buyer (FOB/EXW)
Force Majeure
Natural disasters, war, strikes, government actions
Dispute Resolution
Arbitration (CIETAC, HKIAC, ICC) or litigation; governing law
Signatures
Authorized signature, name, title, date, company chop *

Key Clauses Explained

ClauseWhy It Matters
Incoterms 2020Defines risk transfer point, cost allocation, and obligations. The most critical clause.
Payment TermsT/T is fastest but risky for buyer; L/C is secure but adds bank fees (1-3% of value).
Quality / InspectionThird-party inspection protects buyer from receiving substandard goods.
Force MajeureProtects both parties from liability during unforeseeable events beyond their control.
Dispute ResolutionArbitration is preferred for international trade (faster, enforceable under NY Convention).
⚠ Important: Always have your contract reviewed by a trade lawyer familiar with the destination country's laws. Some countries require contracts in the local language or with specific clauses.
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